INFORMATION IN ACCORDANCE WITH ARTICLES 13 – 14 OF EU REG. N. 2016/ 679 (“GDPR”)
This Policy describes which of your personal data is collected by Value Relations S.r.l., for which purposes and it is are processed. Below you will also find the necessary information to enforce your rights provided for by GDPR.
In general, we collect your data when you browse the https://www.valuerelations.it site (hereinafter “Website”) and when you contact us through the Website or when you interact with us through our social pages on Instagram, Facebook and LinkedIn (hereinafter “Social Pages”). We inform you that the personal data collected during these processes will be processed as indicated below.
1. Who processes your data: data controller
Value Relations S.r.l., tax registration number 05508980967, with registered office in Milan, Via G.B. Morgagni n. 28, firstname.lastname@example.org (hereinafter “VR” and “Data Controller”) is the data controller of your personal data.
2. What data we process – Type of data processed
Your contact details. We store the information you provide us (for example, contact details, name and surname) when you contact us through the Website, including for example when you ask us to register as a journalist, or when you contact us through our Social Pages, through public comments or through private messages.
Information about your use of the Website and your activities on the Website. When you visit the Website, the Data Controller may collect and process data about the browsing and the device used to browse.
3. How we collect your data
Directly from you. For example, when you interact with us, we may collect information about you. Examples of direct interaction with us include sending us requests via email, Website, or Social Pages.
4. Why and for how long we process your data – Purpose and legal basis of data processing; retention period
a) To answer your requests collected through the Website and Social Pages. For example, we will use your data to answer your requests received through the Website in the “Contacts” section, by email or received through our Social Pages, both as public comments and as private messages.
The legal basis of this processing is the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract; we will retain this data for as long as necessary to follow up on your requests.
b) To allow journalists to register and access their personal area. We will process your data, such as name, surname, e-mail address, in order to send you the credentials to access your personal area of the Website where you can find all the press releases issued by VR.
The legal basis of this processing is the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract. We will retain this data for as long as necessary to allow access to the personal area, provided that at any time you can request the disabling and cancellation of your credentials.
c) To evaluate your curriculum received through the “Work with us” section. We will process your data to evaluate the applications received through the appropriate form “Work with us”. This processing is necessary in order to take steps at the request of the data subject prior to entering into a contract. For more information, see the information available on the Website in the “Work with us” section.
d) To prevent or control unlawful conduct or to protect and enforce rights. We may use your data to prevent infringement of our intellectual property rights (e.g. counterfeiting of our and/or our partners’ trademarks) or theft or other offences, as permitted by applicable law.
The legal basis of this processing is the legitimate interest of the Data Controller. The retention period of your data is equal to the time reasonably necessary to assert our rights from the moment we become aware of the offence or of a potential offence.
5. Nature of the processing of personal data
For the purposes referred to in the previous paragraph, the processing of personal data is optional. However, if we do not process this personal data, we will not be able to follow up on requests, allow access to the personal area or evaluate applications.
6. Where your data is processed – data transfer
The data will be processed and stored at the offices and computer systems of the Data Controller and its suppliers, within the European Union. With regard to the data collected on our Social Pages, the same will be stored on the aforementioned platforms, according to their privacy policies.
7. Who we share your data with – recipients of personal data
Without prejudice to the fact that, where required by law, we will obtain your prior consent and carry out any formalities required by law, we may share your data with the following third parties (also as data processors):
Our service providers We may share your personal data with third parties so that they can provide us with services; these third parties will operate as data processors and we will conclude with them an agreement in accordance with art. 28 GDPR aimed at protecting your data. These subjects come into possession only of the data necessary for the performance of their functions and can only use them in order to perform these services on our behalf or to comply with legal regulations. The updated list of these data processors is available at the Controller’s registered office and will be provided at the request of the Data Subject to be sent to the addresses indicated above.
Where permitted or required by law, we may also share personal data requested by a government agency or other authorized person or organization in order to protect or enforce its rights or those of third parties, or in order to limit or prevent fraud and other illegal activities.
The Website is not aimed at under-18s, but rather at an adult audience. If you are a parent or guardian and you think your child may have transmitted data to us, you can contact us.
9. Security measures
We adopt the security measures required by law. We adopt security measures to protect your data. The standard security measures we use depend on the type of data we process and meet the legal requirements and the standards of European government agencies.
What are cookies. Cookies are small text files that the sites visited by users send to their terminals, where they are stored before being re-transmitted to the same sites on subsequent visits.
Cookies used by the Website and their purpose. The Website uses necessary cookies, which contribute to the proper functioning of the Website, for example to allow you to navigate between pages and access the personal area of the Website; the legal basis for processing using these cookies is the Data Controller legitimate interest in providing efficient and well-functioning services to its users; the retention period of these cookies starts from the date on which the Website was first accessed until the end of the session.
All necessary cookies do not require prior consent; therefore they are installed automatically following access to the Website but can be disabled as described in the next paragraph.
Social Network Plugins. The Website provides plugins and / or buttons in order to allow easy sharing of content on your favorite social networks. If you are logged in to a social network, the social network may add to your profile information relating to your visit to the Website and collect traffic data, in particular if you are logged in at the time of your visit or if you have recently browsed one of the websites containing social plugins. If you do not want the social network to record data relating to your visit to the Website, you must log out of your social account and delete the cookies that the social network has installed in your browser. The collection and use of information by these third parties are governed by their respective privacy policies to which you should refer.
Internet Explorer: Click the Settings button, and then look for Internet Options. Click the Privacy tab and in Settings move the bar to the very top to block all cookies.
Google Chrome: Click the menu in the browser toolbar. Select Settings. Click Show advanced settings. In the “Privacy” section, click the Content Settings button. Select “Prevent sites from setting data.”
Mozilla Firefox: Click the menu button and select Options. Select the Privacy tab. In the History settings: select “use personal settings”. To enable cookies, tick Accept cookies from websites; to disable them, remove such mark.
Safari: Click “Safari” in the menu toolbar, then on “Preferences”. Next, click on “Privacy”, then on “Details” to select the website, then select “Remove”.
11. Your rights
You can contact the Data Controller to request access to your personal data, rectification, erasure of your personal data or limitation of processing, to oppose the processing and request the portability of your data, where the processing takes place with automated systems.
When you exercise the right of access, you have the right to know whether your data is currently being processed, what the purpose of the processing is, what categories of data are being processed, who the recipients or categories of recipients to whom your data are communicated are (and, if they reside in a third country, what guarantees this transfer is based on), the retention period of your data (or the criteria for determining the retention period), whether automated processing is being carried out (e.g. through profiling) and what is the logic of such processing, the origin of the data (when not initially collected by us).
You have the right to lodge a complaint with the competent supervisory authority and, at any time, to ask the Data Controller for information about the data processors. You can exercise your rights by contacting the Data Controller at the addresses indicated above.
You can also exercise your rights, in relation to the processing of personal data carried out through our Social Pages, by contacting Instagram, Facebook and LinkedIn as provided in the respective privacy policies.
12. What we do if we change this policy